New Practice: Three Things That Take a Surprisingly Long Time

Opening a new practice is exciting, but there is a lot of work that goes into it. If you take some time to put together a strategic plan, you will have a much more successful opening day.

Here are 3 things that will take longer than you think they will.

1) Credentialing. This will take longer than you think it will. First, just the process of putting together the paperwork the different insurance companies require is an undertaking all by itself. Plan on 2 weeks or so just to pull it all together.

Once submitted, though, it can take up to 6 months for some insurance companies to credential you. Six months! In my experience, most insurance companies come back with additional forms and ask for clarification on parts of the application, so be sure to respond right away to get through the process as quickly as possible.

2) Finalizing your office space. Finding the perfect space for your new office will require a lot of research, but that is just the beginning. Once you select where you will have your practice, you should plan on it taking quite a bit of time to finalize lease negotiations, plan your buildout, evaluate bids, get required permits and complete construction.

3) Furniture for exam rooms and your waiting area. A lot of this furniture is custom made and you could be facing an eight week leadtime, or longer. I once had to plan an entire office’s opening around specific exam tables the client wanted to have for her office. Because we knew early that this was going to take some time, we were able to coordinate the rest of the supplies, the completion of construction and the commencement of the lease around the long leadtime.

Be sure to make your furniture decisions as early as possible and note the leadtimes so you don’t miss a deadline. For just about every other piece of equipment you need, you can work with your chosen vendor’s rep and get it within 2-3 weeks.

A strong timing and action plan is critical for opening your practice on time. Be as thorough as possible and make sure not to let these things sneak up on you to open up on time.

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